Apprentice Administrator VAC-44826
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You will be expected to work flexibly within the administrative team and contribute to the smooth functioning of the systems underpinning the centre.
-To prioritise workload and be able to manage senior manager’s diaries.
-To create and maintain record systems and be compliant with the use of Rio.
-Agenda Setting, Minute taking and distribution of papers.
-To be the point of contact for ordering stationery supply’s for the team/ managers.
-To book taxis & meeting hospitality using the correct budget codes, be able to efficiently manage senior diaries.
-To arrange for visitors to come on to the site and escort them when needed.
-To be able to manage departments credit card purchases and carry out audits when needed.
-To ensure that all incoming post is date-stamped, scanned and distributed to the appropriate persons and that out-going mail is sorted according to internal, external departments and relevant agencies.
-To maintain office filing systems and ensure information relating to service users is accessible to relevant staff, ensuring confidentiality at all times.
-To undertake general office duties including: photocopying, collating and binding of documents, filing, laminating faxing etc as required.
-To undertake the in-putting of activity data on to the appropriate Information Systems, and to assist in the collation of statistical information for the purpose of contract and quality monitoring.
-To take and relay clear messages; this includes handling queries from other professionals and obtaining information to enable these to be dealt with as effectively and speedily as possible.
-To deal sensitively with service users or their carers/relatives who may be distressed.
You will be required to work in a busy and demanding environment and should be able to work without direct supervision and to exercise initiative.
The role will be from Monday to Friday (9am-5pm)
Position Type: Apprenticeship
Sector: Business & Admin
Working Week : Mon- Fri 37.5 hours
Weekly Wage : £348.00
Application Deadline: 01-05-2019
Possible Start Date : 22-05-2019
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