Apprentice Administrator and Rota Co-ordinator VAC000708361 VAC000708361
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32.5 p/w over 5 days with core times of 10am – 5pm
Possible start date
18 Jan 2016
28 Oct 2015
Intermediate Level Apprenticeship
Your role as an office assistant will be based within our Plymouth office where you will be providing office support. You will receive ongoing support and development that will provide you with the skills and knowledge required for a successful career within business administration.
Your duties will be:
To be support for Rota Co-ordinator; StaffPlan Rosta’, producing rota’s and ensuring all client support is covered and communicated to all relevant people.
Producing rota templates
Ensuring annual leave and other absence is covered
Producing mileage, invoicing, payroll and other reports from staff plan
Checking and confirming support delivered
Recording rota changes and contact with clients/staff and timesheets
Keeping database up to date and optimised
Developing own and Colebrook use of StaffPlan
Managing StaffPlan issues including liaison with external StaffPlan support team
Working and administrating Charitylog
To undertake administration to a high standard to include:
Providing support to the Rota Co-ordinator
Communicating to a diverse range of stakeholders inc. clients
Researching and presenting information in various formats
Maintaining sensible filing systems for the team and taking minutes as required
Assisting the support teams with on-going recording, monitoring and administrative tasks as agreed inc. team training as required.
Support to ensure all monitoring and outcomes data are completed and submitted correctly
Support administration of the referral, monitoring and team IT systems.
Working with the Support Services Manager in the collation and production of reports, spread sheets and databases and monitoring targets as agreed
Being involved in the sourcing and administration of the team training programme
Sourcing, recommending and making purchases on behalf of the Support Services Manager as agreed.
Identifying and making recommendations for improvements to systems and procedures
Promoting and representing the service, as appropriate to role
To undertake other duties that may reasonably be required by the Chief Executive, MT and Board of Directors.
To comply with all aspects of the policies and procedures of Colebrook in accordance with legislation and good practice, complying with data protection act requirements and promoting equality and diversity.
To remain active and involved in personal development opportunities, training and participate in supervision and performance appraisals as required.
To promote open and honest communication and to work as part of the Team to develop Colebrook’s strategic direction and deliver organisational objectives.
Your training will be provided by learndirect one of the largest training organisations in the UK. They help train over 20,000 apprentices each year.
Requirements and prospects
You should be highly organised,
have confidence with IT,
excellent communication skills and attention to detail.
You will be a bright, enthusiastic individual keen to learn and progress, looking for a great career starter.
GCSE English and maths at grade C plus (or equivalent) is preferred but not essential
When you have successfully completed your Apprenticeship, you may be given the opportunity to continue in your role or progress onto an alternative support role within the company where you will receive full training and support.
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