Apprentice HR Assistant (a Creative Pioneers 2 apprenticeship)
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To provide HR administration and recruitment support for MRM Meteorite. Whilst you will be fully supported to undertake and complete your studies, this programme does require personal commitment to study in your own time, in addition to the time provided by the Company.
Total hours per week: 37.50
Possible start date
08 Jan 2018
14 Dec 2017
Advanced Level Apprenticeship
Produce offer letters and contract paperwork and manage the on-boarding process for new employees
Set up and maintain personnel files for all staff and check all incoming paperwork to ensure legal compliance, reference checks and eligibility to work
Ensure background checks are carried out as required
Prepare induction materials for new employees
Run a weekly new starter induction
Organise a quarterly agency new starter induction
Work with line managers to monitor and confirm probation periods, escalating any issues to the Head of HR
Conduct exit interviews with all leavers and report on themes and trends
Ensure leavers are removed from the all appropriate systems and files archived appropriately
Be the first point of contact in HR answering a variety of queries
Support the company’s wellbeing offering MFit by organising events, writing and designing communications and promoting the programme to employees
Support agency training initiatives as required, ensuring logistics and communications are managed seamlessly
Maintain and update all HR systems ensuring data is accurate at all times
Produce ad-hoc HR documentation as appropriate (references, contract change letters)
Administer staff benefits in line with Company policies and procedures
Maintain our holiday booking system TeamSeer, ensure reporting is generated regularly and that absence is tracked and monitored.
Help to produce HR statistics and reports on a monthly basis within agreed timescales.
Collate payroll information in line with monthly deadlines and coordinate payroll actions with Finance.
Post job advertisements on LinkedIn and on our website and work with managers to screen applications
Produce freelance contracts and add them to our database
Requirements and prospects
Administrative experience is essential
HR work experience is desirable
An ability to use Excel, Word and PowerPoint to a good standard is essential.
Excellent communication skills
An ability to maintain confidentiality and act with discretion at all times
Enthusiastic, proactive and can-do attitude
Conscientious and self-motivated
Strong organisational skills and the ability to manage a range of day to day operational tasks
Excellent attention to detail
A-level qualifications should have been achieved at grade C or equivalent or above
As this is an Apprenticeship role, a degree is not necessary however we will consider graduates wishing to get into HR if they’ve not already studied in this area
Ongoing employment at this or another agency or progress onto a higher level qualification.
Things to consider
Please list ALL qualifications you currently hold (or are awaiting results for) accurately and comprehensively, including subject name and level as appears on certification. If – after being offered a position – you are found to have deliberately omitted or inaccurately listed qualifications that make you ineligible for the apprenticeship (e.g. previous training in the same modules) you will be in breach of your contract with Creative Pioneers2 and we reserve the right to either re-advertise the role or offer to an alternative candidate. If you are unclear on your eligibility please call the office for guidance 020 8080 9553.
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