BUSINESS ADMINISTRATION APPRENTICE – INTQ259

  • Sector: business admin law
  • Location: Warwick
  • Salary: 7800
BUSINESS ADMINISTRATION APPRENTICE – INTQ259

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Job Specification
Intequal are offering this exciting opportunity to embark on a career as an Business Administration apprentice.

Throughout the duration of the apprenticeship, you will receive training and accreditation through online learning and practical experience. This will give you the skills, knowledge and experience needed for the best possible chance at starting your professional career in the industry.

 

Job Role

The company require a proactive Business administration apprentice to assist the HR and Finance department.

As an apprentice, you will spend 2 years rotating around and working within various teams and disciplines within the HR and Finance function.

Human Resources:

 

You will support the business with all aspects of HR Administration within The Company Employee Services.  Providing guidance to employees, managers and operational team members in the delivery of a seamless efficient and end to end HR process.

Your journey will start in the HR part of the business where you will experience valuable exposure to the fundamental transactions of HR before moving on to work with the specialist areas of the business to gain broader knowledge.

 

The role will involve liaising with the workforce; Technical Analyst, Senior Managers, external customers, administrators, third party providers.

During the 2-year apprenticeship journey, you will learn the full life cycle of an employee and develop skills in the following areas.

The position will involve the following areas of responsibility:

·         Dealing with employee queries and responding accordingly and taking appropriate action, including providing information, guidance and advice on HR policies and procedures.

·         Guides managers and employees through relevant Company processes in order to comply with company policy, i.e. sickness reporting, claiming expenses, etc.

·         Ensuring the on-boarding of new starters and ensuring all documents, systems and payroll actions are processed in a timely manner.

·         Liaising with third party providers on company benefits and maintaining systems.

·         Submission of payroll changes to the Finance Manager/outsourced payroll and ensuring correct payments are made to employees.

·         Ensuring the end to end payroll process including data submission, and audit file checks.

·         Responsible for the accurate maintenance of both hard copy and electronic employee files, ensuring starter files are created and leaver files are moved ready for archiving.

·         Replenishment of New Starter Pack forms and Pension Packs.

·         Monitoring and ensuring reminders/ letters are sent out regarding probationary periods.

·         Providing reports from BreatheHR where requested to appropriate contacts.

·         Responsible for the incoming distribution of post coming into and out of the HR department.

·         Replenish levels of stationery that is available within the operational office.

·         Creating and maintaining a customer centric service will be core to The Companies Employee Services, ensuring customer excellence.

·         Maintain the HR and Careers inbox.

·         Processing, filing and distribution of confidential reports and documents.

Finance department:

The company uses Sage 50 and is transitioning to Sage 200 in the immediate future.

The position will involve the following areas of responsibility, assisting the Finance Manager with the day to day running of the Finance Department, including:

·         Performing supplier statement reconciliations.

·         Posting bank transactions and reconciling the bank account.

·         Posting petty cash transactions.

·         Setting up and posting bank payments including supplier payments.

·         Posting purchase invoices and matching purchase invoices to purchase requisitions.

·         Raising sales invoices.

·         Setting up and posting customer direct debit collections.

·         Maintaining the filing system.

·         Posting expense claims.

·         Posting credit card transactions and reconciling credit card statements.

·         Performing tasks as part of the month end accounts preparation process.

·         Other ad hoc tasks as they occur.

 

About the Company

With a wealth of experience in providing professional IT products, services and support to small and medium sized businesses, The Company are ideally placed to offer the IT advice to support business needs to succeed. Their partnerships with market-leaders such as Microsoft and Dell as well as a number of cloud and security providers enable The Company to tailor the support to suit our clients’ exact requirements.

The Company has been trading since 2004, and has established an enviable reputation for the quality of our services. From supplying and installing new hardware, to providing server support, application development and data and network security solutions, we offer the complete range of services to our clients – all for a price which offers unbeatable value for money.

Qualifications & training
Qualifications & Skills Required

The company require a bright, enthusiastic and hard-working individual with a genuine desire to learn and to build a career in business administration. Have a friendly personality, able to work as part of a team and provide excellent customer service. The company are looking for someone with a positive, can-do attitude from someone who isn’t afraid to ask questions.

The company are looking for a candidate that is:

·         You will need to be literate, articulate and most importantly numerate

·         Have some experience within a customer service or sales role (ideally within the IT sector) is preferred but not essential

·         You will have the ability to communicate with and work effectively with the Management Team, Directorate & other Internal departments.

·         PC literate – competent user of Microsoft Office packages including Word, Excel and Outlook

·         Ability to learn new software and follow processes quickly and accurately

·         Ability to communicate with people at all levels confidently and professionally

·         Eligibility would be 5 GCSE grade C and above (including English, Maths and Sciences)

·         AS, A Levels or a BTEC useful but not essential

·         Organised and methodical

·         You will need to be literate, articulate and most importantly numerate

·         Determined & sees things through to completion

 

 

Training Provided

This is an exciting 14 month apprenticeship, You will be working towards achieving a level 3 Business Administration qualification.

This apprenticeship is delivered remotely via a virtual classroom using the very latest Microsoft technologies. You will also be supported by monthly one to one sessions with your assessor and have regular onsite visits.

IMPORTANT INFORMATION
Location:                                               CV34 – Warwickshire

Working hours:                                    Monday – Friday – 8.30am – 5.30pm

Wage:                                                     £150 Per week – £7,800 Per Annum

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