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Business Administration Level 3 Apprentice (HR)

  • Location: Wokingham
  • Salary: 14000
  • Level: 2
12/06/2019 QA integration Wokingham RG41 5TP

Business Administration Level 3 Apprentice (HR)

  • Sector: business, business admin law
  • Location: Wokingham
  • Salary: 14000
  • Level: 2
Business Administration Level 3 Apprentice (HR)
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Employer description: 
Our client is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Created in 2018 by bringing together Rockwell Collins and UTC Aerospace Systems, Collins Aerospace has the capabilities, comprehensive portfolio and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market. 

Vacancy Description: 
The postholder will be responsible for providing an efficient, effective and varied administrative service for the department including information management and reporting, project coordination, budget monitoring, building relationships with customers, and other administrative duties.

Main role / Responsibilities: [will include but not be limited to]:

  • Management Information System updating, reporting and analysis – Be responsible for maintaining accurate records in our databases and systems (including SAP, our HR system, for recruitment, On boarding and Employee data system, Kronos, our timekeeping system This will include entering complex data and conducting audits
  • Prepare, process, and analyse a variety of data, information and reports, including the design of reports where required
  • Project Coordination – Coordinate and support projects to improve systems and processes
  • Written Correspondence – Compose non-standard specific correspondence
  • Internal Customer and Supplier Relationships – Liaise with and maintain relationships with internal and external customers and suppliers
  • Administrative Processes – Act independently to determine methods and procedures on new assignments including recommendations for new procedures
  • Personnel Records Administration – Establish, maintain and revise personnel files and readily identifiable control files for matters in progress
  • Maintain accurate records for all employees
  • Joiners and Leavers Administration – Ensure all new starter/leaver administration is actioned in a timely manner. Create IT requests via SAP, create personnel files, and inform relevant departments of the new starter/leaver.
  • Additional Administration Duties – Prepare Contracts of Employment
  • Raise invoices to ensure payment on time
  • Raise payroll notification forms and process changes
  • Attendance and sickness data entry and reporting
  • Monitor and send out probation templates
  • Reference requests
  • Maintain and order post and stationery
  • Monitor and control timing of, and action (to payroll) payments for Fire Marshalls and First Aiders
  • HR Web Page Administration – Ensure that the departmental Intranet site is regularly updated to provide the best information possible to employees
  • Metrics and score card – Prepare monthly metrics , gather data for training and also log headcount
  • Telephone calls – Receive and prioritise telephone calls, business visitors, and incoming mail; route mail and inquiries to proper personnel 

Desirable Skills & Personal Qualities:

  • Team Player – able to build rapport with other colleagues and clients
  • Provide up to date information clearly and promptly
  • Listen well and ask for clarification
  • Deal with requests and feedback constructively
  • Customer Focused & Detail Conscious
  • Able to coordinate projects to introduce or improve systems and processes
  • Able to respond constructively to changing schedules and priorities
  • Manage own time effectively 

Desired Qualifications:

  • IT Skills – An intermediate level knowledge of MS Word, Excel and Access
  • Educated to GCSE level standard or equivalent with a minimum of level C pass in English and Maths.

Future Prospects: 

  • Flexible working may be available and can be discussed at interview.
  • 25 days annual leave
  • Access to UTC scholarship programme after 12 months of employment.

Important Information:

QA’s apprenticeships are funded by the Education & Skills Funding Agency (ESFA), an executive agency of the Department for Education.

To be eligible for a Government funded apprenticeship you must have lived in the UK or European Economic Area (EEA) for the last 3 consecutive years.

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