HR Administration Apprentice VAC001413073
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This an exciting opportunity to develop HR knowledge through practical hands on work experience alongside an Apprenticeship in Business Administration Level 3. This role would suit a passionate and motivated individual who wants to start a career in Human Resources and gain experience of working within a fast-paced office environment.
Monday to Friday 9am to 5.00pm 37 hours per week
Total hours per week: 37.50
Possible start date
27 Jun 2018
Advanced Level Apprenticeship
Developing HR knowledge through practical hands on work experience alongside an Apprenticeship in Business Administration Level 3. Multitasking several aspects of the job such administrative support, processing payroll, producing contractual change documentation, and responding to basic HR related queries. Opportunities will be provided to become involved in HR related projects.
Primary duties and Responsibilities
Understand the CLF structure and culture and how the HR team add value to the CLF vision
Understand the role and focus of HR within an organisation
Work effectively with all members of the HR team to resolve queries promptly and effectively
Build effective ongoing relationships with Academy representatives to ensure smooth data and information transfer between the Academy and the central HR team
Liaise effectively with the external payroll provider to support the accurate running of the CLF payroll
Apply safeguarding principles to all work undertaken particularly in relation to recruitment
Answer basic queries both verbally and in writing
Handle sensitive HR data and information with discretion and confidentiality at all times
Create employment packs to include offer letters, contacts of employment and pre-employment checks documentation
Produce accurate employment contractual change documentation in accordance with guidance and related approval
Assisting Academies in the recruitment of new staff
Ensure recruitment is processed in line with the CLF policy and procedure
Input accurate information into HR Information Systems
Resolve ad-hoc payroll related queries and escalate where necessary.
Ensure the safe storage of paper and/or electronic data within HR systems, Q Drive and filing systems
Learn about new General Data Protection Regulation (GDPR) and ensure files are stored correctly in line with CLF policy and current legislation
Process payroll related documentation received from Academies and transfer data to the external payroll provider in accordance with agreed protocols
Learn about CLF absence policies e.g. maternity leave, paternity leave, shared parental leave, domestic incident leave etc. and advise Academies appropriately to ensure these policies are followed
Learn about CLF sickness policies and assist HR Managers with relevant communication to Academies and sickness meetings
Learn about CLF disciplinary and grievance procedures and assist HR Managers with relevant communication and meetings
Learn about CLF managing change policy and assist HR managers with relevant communication and meetings
Assist the Pensions Co-ordinator with pensions related matters e.g. auto-enrolment, leavers, employment changes, audits
Assist the HRIS Advisor with system related matters e.g. extracting and inputting data, ensuring data is accurate
Assist the HR Projects Manger with HR related projects
Work in accordance with agreed processes and procedures. Empowered to apply some discretion and common sense within agreed levels of authority and philosophy of the team and the organisation
Recognise where matters may not be handled appropriately and escalate where necessary
Identify and suggest process improvements to improve the delivery and/or efficiency of the HR service provided
Working within an often time pressured environment where there will be demands to complete tasks within specific timescales such as processing the payroll and recruitment
Ability to be patient, show empathy and remain calm under pressure
Undertake other appropriate tasks as required
Able to respond to ad-hoc requests and change priorities when required
Manage own workload effectively
Mostly sedentary role with limited exposure to manual handling of items such as files.
Work will be office based
Requirements and prospects
Good standard of oral and written communication skills
An ability to work effectively within a team based environment
Well organised and able to plan and prioritise own workload
Experience of maintaining and extracting basic data from HR Information Systems (HRIS) and/or an ability to learn new HRIS quickly
Good working knowledge of a Microsoft office packages and to continually develop skills
Excellent customer service skills
Empathy and excellent listening skills within a team based environment
Able to maintain confidentiality
Able to identify and suggest process improvements
Professional and polite
A minimum of 5 GCSE’s C and above Including maths, English and ICT (or equivalents).
Level 4 Business Administrator.
Things to consider
Apprenticeship National Minimum Wage (ANMW): The National Minimum Wage for Apprentices is £3.70 per hour. This is the legal minimum pay per hour applying to 16-18-year-old apprentices and those aged 19 and over in the first year of their apprenticeship. For apprentices 19 or over who have completed their first year and are continuing their apprenticeship, the National Minimum wage appropriate to their age applies.
It is highly important that you do not contact the Employer directly – any attempt of this may invalidate candidate’s application. Should you have any queries regarding your application or the job itself, please contact your 3aaa Training Academy.
Please note this job may expire before the stated date if a suitable applicant is appointed.
If you hold a full UK driver licence or are currently in the process of learning to drive, please declare this upon submitting your application.
About the employer
The CLF is a partnership of schools that is sponsored by Rolls Royce PLC and The University of the West of England (UWE). The CLF now sponsors fifteen academies in Bristol, South Gloucestershire, Weston super Mare and Bath. This means that we are responsible and accountable for the education of 8000 students between the ages of 3 and 19 and for the employment and support of over 1500 staff.
CABOT LEARNING FEDERATION
The Business Administrator apprenticeship programme is designed to help you become an excellent contributor towards operational efficiencies within a business. This will include interacting with both internal and external customers in a professional way, as well as applying skills learned throughout the programme within a business environment. The programme will include various workshops to aid with your development throughout, alongside: mentoring; reflection logs; PDP and much more!
ASPIRE ACHIEVE ADVANCE LIMITED
Applications for this apprenticeship are being processed by ASPIRE ACHIEVE ADVANCE LIMITED
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